Photo: Madison Perry Photography
Picture this: You've just said "yes" to the love of your life, and now it's time to plan the wedding of your dreams. You've got the dress, the rings, and the guest list, but wait... where's the venue? Picking the perfect spot to tie the knot is no easy task, but fear not, dear reader! We've got your back with the ultimate list of questions to ask before booking your wedding venue. Grab a pen, some paper, and let's get started!
1. Are you available on our desired wedding date?
This may seem like an obvious question, but it's always best to start with the basics. There's no point in falling in love with a venue that's already booked on your special day.
2. What's the capacity?
You don't want to say "I do" in a space that's too small for your nearest and dearest. Make sure the venue can comfortably accommodate your guest list. Here's a quick tip, venues often use their maximum standing capacity and not their comfortably seated capacity. Slicing the maximum standing capacity in half is typically a good rule of thumb for a realistic idea. Also, remember to consider your vision. Elements like live bands and photobooths take up more space than you might think.
3. Are there any restrictions on decorations or vendors?
Some venues have strict rules about what you can and cannot do in terms of décor and catering. Don't assume you can light candles, drape the walls in fairy lights, or bring in your favorite taco truck without checking first.
4. What's the backup plan for bad weather?
No one wants rain on their wedding day, but it never hurts to be prepared. Make sure your venue has a solid backup plan in case Mother Nature decides to throw you a curveball.
5. What's included in the rental fee?
Chairs, tables, linens, oh my! Find out what the venue provides and what you'll need to source yourself. This will help you avoid any unexpected costs down the line.
6. How many hours are included in the rental?
The average wedding lasts 5-6 hours, but be sure to consider the time it takes to setup before and breakdown after. You'll want to know how long you have at the venue and whether there's an option to extend the time (and at what cost). After all, you don't want your reception to end just as the party's getting started!
7. Is there a noise ordinance or curfew?
Your dream venue might turn into a pumpkin at midnight, so it's essential to know if there are any restrictions on how late the party can go.
8. Is there ample parking and accessibility for guests?
Your guests will thank you for ensuring there's enough parking and that the venue is accessible for those with mobility challenges. If the venue is in a metro area, there could even be parking fees involved.
9. Can we hold both the ceremony and reception at the venue?
If you want to keep things simple, find out if the venue can accommodate both your ceremony and reception. It'll save you time, money, and logistical headaches.
10. Do you have a preferred vendor list or can we choose our own suppliers?
Some venues have a list of preferred vendors they work with, while others give you free rein to choose your own.
*** BONUS QUESTIONS:
Is there a bridal suite onsite? Groom's den?
When and how much time is given for the rehearsal (if any)?
What’s the cancellation policy?
Where are the restrooms?
Are security services provided? Or required?
Is event liability insurance required? How much?
If the venue was a little difficult to find, will there be signage or other aids to direct your guests?
For outdoor venues, is grass treated for insects and pests before an event? If not, is it allowed?
Conclusion
If you just got that shiny new rock, venue shopping will be one of your first tasks in planning your dream wedding, and it is essentially one of the most important decisions you will make. Here are a few quick tips: Take plenty of pictures and video. They will come in handy down the line. Prepare yourself with the important questions you need answered. Have a solid venue budget in mind. My rule of thumb is about 10% of your total wedding budget. And lastly, have fun! This is one of the exciting parts of the wedding planning experience, so bring along positive speaking people and make it awesome! Remember if you need any assistance with finding, researching, and choosing the perfect venue, That Spark Events is happy to work with you. Schedule a free consultation to learn more about how we can help.
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