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Reasonable Communication Practices to Have with Your Wedding Vendors

Weddings can be an incredibly exciting and joyful time in your life. However, they can also be a bit stressful with all the planning, coordinating, and working with various vendors. To make your wedding planning experience as smooth as possible, it's essential to maintain good communication with your wedding vendors. In this post, I'll discuss some reasonable communication practices to help you establish a strong relationship with your wedding team.

1. Start with a Clear Vision

Before you start reaching out to vendors, it's crucial to have a clear vision of your wedding day. This includes the theme, color scheme, and overall style you want for your big day. Having a clear vision will make it easier to communicate your expectations and preferences to your vendors, ensuring that everyone is on the same page from the get-go.

2. Be Open to Suggestions

While it's important to have a vision, it's also wise to be open to suggestions from your wedding vendors. After all, they're the experts in their respective fields and bring a wealth of knowledge and experience to the table. They may offer creative ideas or solutions that you haven't considered, which could enhance your wedding day even further. Keep an open mind and be willing to listen to their professional advice.

3. Communicate Expectations

To maintain a relaxed and respectful relationship with your vendors, it's essential to set boundaries early on in the planning process. This includes discussing your budget, timelines, and any other expectations you may have. By setting these boundaries upfront, you'll prevent misunderstandings and ensure that everyone is on the same page from the start.

4. Choose the Right Communication Channels

In today's digital age, there are countless ways to communicate with your wedding vendors. However, it's essential to choose the right communication channels that work best for all. Email is the most preferred method for most vendors since it serves to document and protect both parties. Still others may prefer phone calls, text messages, or even social media DMs. Establish the preferred communication method early on to ensure that everyone is comfortable and that important messages don't get lost in the shuffle.

5. Keep Communication Organized

With so many moving parts involved in planning a wedding, staying organized is key. One way to keep communication with your vendors organized is by creating a separate email folder or label for each vendor. This will make it easier to find important messages and keep track of any ongoing discussions or decisions.

6. Be Respectful of Their Time

Wedding vendors are busy professionals, juggling multiple clients and events at any given time. Be respectful of their time by being punctual for meetings, replying to emails promptly, being mindful of their business hours, and avoiding last-minute changes whenever possible. If you do need to make a change or have an urgent question, be understanding if they can't immediately respond or accommodate your request. The average response time for most wedding professionals is 2 business days, however during peak wedding season, this can increase.

7. Express Gratitude

Have you ever heard the saying, "you attract more bees with honey?" Don't forget to express gratitude for the hard work and dedication your wedding vendors put into making your big day special. A simple thank you goes a long way in fostering a positive working relationship and shows your appreciation for their efforts. Remember people are prone to work harder for those they feel appreciated by and enjoy working with.


By implementing these reasonable communication practices, you'll establish a strong foundation for a successful working relationship with your wedding vendors. Remember to be open, respectful, and organized when communicating with your wedding team, and you'll be well on your way to a stress-free and unforgettable wedding day.

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